It makes the ‘Tracking’ tab in their meeting planner basically useless. We think we’re doing the right thing, whereas in fact we create frustration and ultimately more work for the organiser because they don’t know whether or not we’re going to come to their meeting. The problem is that many people, myself included until I knew better, tend to choose ‘Do Not Send a Response’ because they don’t want to bother the organiser with another email. That’s right … it shows ‘None’ in the response column as in the earlier screenshot. If you choose that last option, the Response field in the organiser’s ‘Tracking’ tab does not get updated, even though you’ve accepted the invite. ‘Do Not Send a Response’: this option results in no response being sent to the meeting organiser.‘Send the Response Now’: this sends a response back the meeting organiser that you have accepted their invitation.‘Edit the Response before Sending’: this allows you to make a comment to the meeting organiser.Note though, that it works the same way if you choose to Decline or use Tentative.
When you click on ‘Accept’, three options are offered in the drop down menu. Let’s assume you are going to Accept a meeting. Notice that each of the main responses has a small drop-down arrow that reveals more detail for that option. You can see them in the image below: ‘Accept’, “Decline”, ‘Tentative’, etc. When you receive an Outlook meeting request, you are given a few options. How Outlook meeting request and responses really work The answer lies in the way she has accepted the invite, and it’s important to know about this so that you don’t find yourself in a similar situation. So what has happened? Why is it showing ‘None’ in the Response column even though she clicked ‘Accept’? The only problem is, I know she did accept my meeting request … It’s just that her acceptance isn’t showing up at my end. According to the ‘Response’ column, she has not yet responded to this invitation. I have invited Mary to a meeting and she is a required attendee. No problems there.īut, have you ever invited people people to a meeting and see this before? In this example, I’ve invited Damien to my meeting and I can see he has accepted my invitation. Most people know that when you organise a meeting using a Microsoft Outlook meeting request, you can track the responses using the ‘Tracking’ feature inside the detail view of the meeting planner as shown below. A few months ago, when responding to a client query, I stumbled upon a little quirk in the way Outlook meeting requests work that I hadn’t known about.
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